Understanding of the Plant & Machinery Module / Daily Production Rate – Client: Infralarge Clients 

For clients over  Cloud 25 platform, the following workflow is observed in the Plant and Machinery module.

Assets such as JCBs, trucks, and moving equipment like drillers are registered in the Asset Management module. Their details—including name, fuel type, mileage, and standard fuel consumption—are defined and stored there.

Refer Screenshot 1

This asset information is automatically fetched into the Daily Production Rate (DPR) module when the Asset ID is mentioned. In other words, specific values in the DPR form (e.g., in the Asset DPR tab) are derived directly from the Asset Register form in the Asset Management module.

Refer Screenshot 2

The Daily Production Rate form has three main tabs:

Tab 1: Asset DPR

(Refer Screenshot 2)

This section captures asset usage information. Below are the key fields:

• Production Date: The date the equipment was used.
   

• Asset ID: Identifier of the equipment used on-site.
   

  • Asset Name: Auto-fetched from the Asset Register.
     

• Site Weight: Represents the weight at the origin site.
  For example, if goods are picked up from Mumbai and transported to Delhi, this field helps track weight at dispatch, which helps detect loss or theft during transit.
   

• Jindal Weight: Represents the weight at the destination site or after task completion.
   

• Production Unit: Unit of measurement of material moved, such as bags, boxes, bottles, bunches, etc.
   

• Type of Fuel: Auto-fetched from the Asset Register.
   

• Fuel Issued: Quantity of fuel issued for the equipment; entered manually.
   

• Shift Type: Indicates the operational shift (e.g., 12-hour or 24-hour shifts).
   

• Available Time (in hrs): Time the equipment was available within the shift window.
   

• Run Time: Duration (within available time) when the equipment was actually in operation.
   

• Breakdown Time (in hrs): Time during which the equipment was non-functional due to faults.
   

• Maintenance Time: Time spent on routine maintenance while the asset was still operational.
   

• Idle Time: Duration when the equipment was not being used but was available.
   

• Overtime: Time the equipment operated beyond standard shift hours.
  
  
  Explanation: Overtime refers to usage that exceeds normal working hours, often incurring extra cost and fuel. This is critical for cost monitoring.
  
   

• Trips: Number of round trips made by the asset (e.g., a truck transporting soil). Trip count is important for rent calculations.
   

• Total Time: Automatically calculated from all the above time-related fields. This is not manually entered.
   

• Mileage: Auto-fetched from the Asset Register.
   

• Last Meter Reading Value: The previous meter reading stored in the system.
   

• Meter Reading: The current meter reading entered by the operator.
   

• Total Meter Reading: Automatically calculated as:
  Meter Reading - Last Meter Reading
   

• Standard Fuel Consumption: Auto-fetched from the Asset Register; serves as a reference for validating fuel usage trends.
   

• Consumed Fuel: Calculated field, not entered manually.
  Formula: Opening Fuel Quantity - Balance in Tank
   

• Meter UOM (Unit of Measure): Unit in which meter readings are recorded (e.g., hours, kilometers).
  
  
  Note: While this field is generally present, it is typically not used actively in most DPR scenarios.
  
   

Tab 2: Site Staff DPR

(Refer Screenshot 3)

This tab records site staff usage and attendance, particularly the operators/drivers of the equipment.

Fields include:

• Presence Date
   

• Asset ID
   

• Asset Name
   

• Driver Name: Name of the equipment operator or driver.
   

• Designation: Role or position of the operator (e.g., Driver, Operator).
   

• Out Time:
  
  
  Time when the operator ends their shift or operation for the day. Used to calculate total working hours.
  
   

• In Time:
  
  
  Time when the operator begins their shift. Both In Time and Out Time are used to determine actual working hours.
  
   

• Total Hours:
  
  
  Automatically calculated as: Out Time - In Time.
  
   

• Machine Number: Refers to the number of staff assigned to operate a particular machine or asset.
   

Tab 3: Oil & Lubricant DPR

(Refer Screenshot 4)

This tab captures maintenance-related usage—specifically, the oil and lubricants issued for each asset.

Fields include:

• Issue Date
   

• Asset ID
   

• Asset Name (All previously explained)
   

Additional fields:

• Item Group: Category or group the item belongs to (e.g., Lubricants, Hydraulic Oils).
   

• Item Description: The specific name of the item used.
   

• HL Time (Hook Load Time):
  
  
  Represents the actual time the lubricant or oil was received or applied to the equipment.
  
   

• Site Weight: Weight recorded at the starting point of operations or before lubricant use.
   

• Jindal Weight: Final weight recorded at completion or destination.
   

Existing Report Issue

When the user clicks "Print" on the DPR form, a report is generated as shown in Screenshot 5. However, this report does not meet client requirements.

Client’s Desired Report Format

The client expects a new DPR report format as shown in Screenshot 6, which includes:

• Total Trips
   

• Total Tonnes
   

• Fuel Consumed
   

This report format is required for submission to Municipal Corporations, to whom RASHA provides services such as garbage clearance using rented trucks. To claim service fees, the client must submit reports in this format, with data pulled from the DPR entries detailed above.

All key metrics—especially Trips, Tonnes, and Fuel Consumed—must be calculated automatically based on form inputs and displayed in a professional report format that gives the impression of a well-managed and data-driven operation.

Screenshots 

Screenshot 1 

Screenshot 2 

Screenshot 3

Screenshot 4 

Screenshot 5 

Screenshot 6